Exhibitor Management

The Exhibitor section boosts brand visibility, attracts leads, and brings in more people to your event. Follow this simple guide to become a pro at managing your exhibitors.

Step 1: Add Section Description

First, add a description for the Exhibitors section. Use the “Section description” field to give attendees an overview of what they'll find in the Exhibitors area.

Step 2: Create an Exhibitor

Click the “Add” button to create a new exhibitor profile.
Provide essential details:

  • exhibitor’s name
  • website
  • location
  • and upload the exhibitor logo. Drag and drop or select a file to add the exhibitor's logo. Adjust the image size using the slider provided.

Maintain the recommended logo size (400px x 280px) for optimal display in JPG or PNG format.

Exhibitor groups. Adding exhibitors to groups helps attendees easily categorize them.
To assign an exhibitor to a specific group, click on the “Group” field. Then, select an existing group from your list or create a new one. In that case, the exhibitors will be grouped on the event webpage.

External Editing. Allows exhibitors to manage their profiles directly. This streamlines profile completion and saves you time. Here's how:

  1. Activate external editing. Fill in at least one field in the exhibitor profile and save it. The “external editing” option will appear.
  2. Collaboration made easy. Copy the unique profile link and share it directly with exhibitors. Or fill in the email field, and an email with the link is sent to the recipient.
  3. Deactivate the link. Exhibitors can deactivate their editing link anytime themselves. As the event administrator, you can also toggle off External Editing in the exhibitor profile settings.

The “External Editing” function is saved automatically.

Step 3: Content creation

Once the exhibitor profile is created, it can be filled with content to attract attendee interest.
There are 5 content blocks that can be toggled on/off:

  1. Information: Fill information about the exhibitor, such as full social media links, YouTube video and email. Use the “Description” field to share the exhibitor's story, achievements, and successes.

    For social media, only input the unique username after the “/” - the base URL is included automatically.

  2. Product/Service. Showcase the exhibitor's offerings by adding products or services. Click “Add” to provide details like image, name, and description. Saved entries appear in a grid, allowing easy editing, deletion, and reordering.
  3. News. Exhibitors can share announcements and updates to engage attendees. Add an image, title, and content to share exciting updates. Saved news instantly publishes on the event webpage and mobile app, with options for further editing and reordering.
  4. Brochures. To add a brochure, click “Add”, upload the file, and provide a brief description.
  5. Offer. Drive lead generation with a dedicated “Offer” section. Specify an email address to receive contact information from potential leads and craft a compelling description to encourage visitors to leave their email.

Step 4: Records Overview

Once the exhibitor is saved, it will appear in a grid where you can manage the record.
To edit or delete a record, simply click on it in the grid. This will bring up the full exhibitor details below.

Note some icons in the grid:
lets you edit an exhibitor's details
deletes the exhibitor completely

Step 5: Integrate Exhibitor Section

You have the flexibility to use the Exhibitor section not only on your event webpage but also on an external website. Activate the “Widget for a third-party website,” and effortlessly copy the code from the “Embedded code” field to your site.

Customize the font size and style according to your preferences. To get a sneak peek at how the Exhibitor section will look on your third-party site, simply click the “Preview” button. Experience the seamless and user-friendly integration.

exhibitor_management.txt · Last modified: 2023/12/15 13:49 by edenkit